A good first consultation should feel like a real conversation, not a sales pitch — these are the questions that tend to reveal the most about whether a planner is the right fit.
About their process
- How many weddings do you typically take on around the same date?
- Who will actually be on-site managing our wedding day — you, or a team member we haven't met?
- What's included in your fee, and what counts as an extra cost?
About their experience
- Have you planned a wedding of our approximate size and style before?
- Can we see a full portfolio, not just highlight photos?
- Can we speak to a recent couple you've worked with?
About the practical details
- What's your payment schedule and cancellation policy?
- How do you handle a vendor issue that comes up close to the wedding date?
- What's your backup plan if something goes wrong on the day itself?
Frequently Asked Questions
Should a wedding planner be willing to share client references?
Yes — a planner confident in their work should have no hesitation connecting you with a recent couple, even if it's an informal conversation rather than a written reference.
Is it a red flag if a planner is vague about their fee structure?
Generally yes — a planner should be able to clearly explain what's included in their base fee and what triggers additional costs, in writing, before you sign anything.